Budgeting Part 2 | for ART HODs
2023-03-07 09:30 - 11:30 (Europe/London) | https://www.mission.guru/event/gpdb-2-7mar-23-art/
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Film (44)
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HETV (61)
ScreenSkills (75)
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Training (87)
Unscripted (32)
These are department-specific sessions for HODs who have completed Part 1.
This is an opportunity for participants to go into further detail about budgeting and cost management from the perspective of an HOD. It will be an opportunity for participants to ask specific questions about current or previous projects where they encountered budgetary challenges.
The Guiding Principles of Departmental Budgeting course enables participants to gain the skills and confidence to prepare departmental budgets. This free-to-attend course is taught online by industry Line Producers and Craft HODs.

This training is supported by the ScreenSkills Film Skills Fund with contributions from UK film productions and by the ScreenSkills High-end TV Skills Fund with contributions from UK high-end TV productions.
WHO IS THE COURSE FOR?
This course is recommended for Film and/or HETV:

Art Department

HODs
Craft/technical co-ordinators
Professionals with 3 or more years’ experience in the department

Costume

HODs
Craft/technical co-ordinators
Professionals with 3 or more years’ experience in the department

Hair and Make-up

HODs
Craft/technical co-ordinators
Professionals with 3 or more years’ experience in the department

Locations

HODs
Craft/technical co-ordinators
Professionals with 3 or more years’ experience in the department

We also welcome applications from those looking to return to work following a career break who have equivalent experience.
COURSE OUTLINE
This course is in two parts – Part 1 is open to all and Part 2 is an additional session, especially for HODs.
Part 1 consists of 3 modules:
Module 0: Introduction and familiarisation with spreadsheets for beginners – on-demand and live ONLINE Q&A (optional)

Module 1: The basics of budgeting – 4 hours live ONLINE
Module 2: The relationship between departments and the Line Producer and Production Accountant – 4 hours live ONLINE

Part 2 for HODs

Further Guiding Principles of Departmental Budgeting – 2 hours live ONLINE
PART 1 MODULES
Part 1 consists of 3 modules:
Module 0: Introduction and familiarisation with spreadsheets for beginners (optional) – on-demand and live ONLINE Q&A
All participants will be sent access to our on-demand introduction to spreadsheets training which can be completed in their own time. To support this on-demand training there will be a series of live Q&A sessions where participants can bring all their spreadsheet questions.
Module 1: The basics of budgeting – 4 hours live ONLINE
Lead by Alan Fairholm a Line Producer, this session is designed to guide participants through the principles of estimating materials and labour so they can prepare a budget. The course will cover:

What to consider
How to calculate the budget
Making estimates
Contingencies

The session will then drill down into the detail on labour costs:

What am I trying to estimate? (what needs to be done, by when, and by whom?)
Writing down a proposed list of labour needed/work to be done
What information do I already have? (e.g. rates, hours, duration, number of people)
What do I need to find out? (e.g. rates, hours,tax status)
Making assumptions and ensuring consistency
Researching and putting costs against each estimate
Additional costs? (e.g. travel, per diems, accommodation, overtime, holiday pay, pension contributions)
Explaining assumptions made to prepare the budget

Then it will move onto materials costs:

What am I trying to estimate?
Writing down a list of components
What do I already know? (e.g. sizes, quantities, quality)
What do I need to find out? (e.g. quotes, prices)
Making assumptions and ensuring consistency
Researching and putting costs against each component
Hidden charges? (e.g. P&P, Returns, Deposits, Additional insurance)
Recognising VAT inclusive and VAT exclusive prices

By the end of the session, participants will be able to use this information to prepare a budget and be able to explain the assumptions made.
Module 2: The relationship between departments and the Line Producer and Production Accountant – 4 hours live ONLINE
This session follows Module 1 and is department specific. In this session, you will learn first-hand from an experienced HOD from your department about how they approach budgeting. They will give examples from productions they’ve worked on, what they took into account and what top tips they have that have helped them create and manage budgets.
They will also share how they work with the Line Producer, how important these relationships are for the production, the importance of keeping costs up to date and accurate to ensure the smooth running of the production.
The second half of the session, we will be joined by a Production Accountant to hear how they work with the Production Departments and Line Producers on the financial management of the production. They will share their top tips and the common areas that cause problems and challenges when preparing and running a departmental budget.
The final part of the session will look to draw this part of the course together, to offer the opportunity for students to share thoughts and questions to ensure they leave the course with a clear vision of how they will go forward in preparing budgets.
PART 2 for HODs
Part 2 for HODs – 2 hour live ONLINE session
These are department-specific sessions and are for HODs only who have completed Part 1.
This part is for experienced HODs within Locations, Art, Costume and makeup to enable them to further develop their budgeting skills and knowledge. These are smaller in depth sessions and have been designed for those who have extensive experience as an HOD in one of these departments.
This is an opportunity for participants to go into further detail about budgeting and cost management from the perspective of an HOD. It will be an opportunity for participants to ask specific questions about current or previous projects where they encountered budgetary challenges.
The sessions will be led by two trainers, a Line Producer and an HOD from that department.
RECORDINGS
Part 1 – Modules 1 and 2 will be recorded and shared with participants following the training. However, participants are highly recommended to attend the training live as the sessions will be interactive and this will be an opportunity to have your specifc questions answered.
COURSE DATES
Part 1: Module O – Live Spreadsheet Q&A Sessions (mix of departments)

Tues 17th January (1800 – 1900)
Thurs 26th January (0900 – 1000)
Sat 28th January (1400 – 1500)

Part 1: Module 1 – The Basics of Budgeting (mix of departments)

Sun 8 January: Session 1  (1330 – 1730)
Tue 10 January: Session 1 (0930 -1330)
Sun 22 January: Session 1 (1330 – 1730)
Tue 24 January: Session 1 (0930 – 1330)
Tue 31 January: Session 1 (0930 – 1330)

Part 1: Module 2 – The relationship between departments (department specific)

LOCATIONS Tues 7 February: Session 2 ( 0930 – 1330)
COSTUME Wed 8 February: Session 2 (0930 – 1400)
MAKEUP Thurs 9 February: Session 2 (0930 – 1330)
ART Tues 14 February: Session 2 (0930 – 1330)
ART Wed 15 February: Session 2 (0930 – 1330)

Part 2: For HODs Only (department specific)

ART Tues 7 March (0930 – 1130)
LOCATION Tues 7 March (1200 – 1400)
COSTUME Wed 8 March (0930 – 1130)
MAKEUP Wed 8 March (1200 – 1400)

BY THE END OF THE COURSE...
By the end of this training course participants will have learned:

How to use existing information to create and estimate budgets.
How to use a spreadsheet to keep track of your budget and forecast actual costs
How to estimate materials costs
How to estimate labour costs
How to update your estimates as the production moves forward
How to communicate your budget and associated assumptions to line managers
Had the benefit of a peer support network

By the end of this course, participants will have the knowledge and confidence to prepare and present their own department budgets.
Course Tutors Alison GradeCourse DirectorAlison founded and runs Mission Accomplished. The company regularly delivers training courses for ScreenSkills. Alison is an experienced Line Producer and Production Manager as well as a Nesta Accredited Creative Enterprise Trainer. She regularly delivers training that enables creatives to take their careers to the next level. Alison is the author of Penguin published book, The Freelance Bible and offer many workshops and training programmes to support freelancers.Alan FairholmCourse DirectorAlan is an experienced Line Producer who started his career at Tyne Tees Television before moving to Zenith Entertainment where he worked across a large number of projects, firstly as a production accountant but quickly moving across to production management, Line Producer, Production Executive and finally as the Director of Production, working with all the UK Broadcasters.APPLICATIONS HAVE NOW CLOSED

Budgeting Part 2 | for LOCATION HODs
2023-03-07 12:00 - 14:00 | https://www.mission.guru/event/gpdb-2-7mar-23-location-2/

Budgeting Part 2 | for COSTUME HODs
2023-03-08 09:30 - 11:30 | https://www.mission.guru/event/gpdb-2-8mar-23-costume/

Budgeting Part 2 | for MAKEUP HODs
2023-03-08 12:00 - 16:00 | https://www.mission.guru/event/gpdb-2-8mar-23-makeup/
